The lease dates a multi-location tenant has to track
Renewal windows are the obvious ones. Here are the others that hide in riders, exhibits and amendments.
Ask most tenants which lease dates they track and the answer is the expiration and maybe the renewal notice. A typical retail or restaurant lease holds many more, and they're spread across the base lease, riders, exhibits and every amendment since.
Dates you act on
- Renewal notice windows: the first day notice may be given as well as the last.
- Early termination or kick-out notices, often tied to a sales test period.
- Insurance certificates, usually due before each policy renews.
- Sales reports, monthly or annual, where the lease charges percentage rent.
- Review or audit windows for the landlord's annual CAM and tax statements.
- Security deposit or letter of credit updates, when the lease ties them to rent.
Dates that act on you
- Rent steps, including the end of any free rent period.
- Landlord rights: relocation, recapture or termination for redevelopment, with their notice periods.
- Guaranty burn-offs or release conditions.
- Expiration, and any holdover terms that start the day after.
Why they get missed
Most of these dates aren't written as dates. They're rules: "not less than nine months before the Expiration Date" or "within 60 days after receipt of Landlord's statement." Someone has to work out the date, and work it out again when an amendment moves the expiration.
That's the job NoticeDay does. It reads the lease and every amendment, turns each rule into a date, shows the section it came from, and reminds the people who handle that location.
This article is general information about how commercial leases are often written. It isn't legal advice. Every lease is different, so read your own lease and talk to your attorney about your situation.